We’re looking for an Administrative and Finance Assistant to join our team in Johannesburg. This role is all about keeping our office running smoothly—providing day-to-day administrative support and helping with a range of finance tasks.

We need someone who’s organized, accurate, and proactive, with good communication skills and a solid grasp of basic accounting principles. If you enjoy keeping things in order and making sure the details add up, this could be a great fit.

Key Responsibilities:

Administrative Support:

• Manage and organize office administration, including filing, record-keeping, and document management.
• Answer and direct phone calls, emails, and other correspondence in a professional and timely manner.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist with the preparation of reports, presentations, and other documents.
• Maintain office supplies inventory and place orders as needed.
• Act as the first point of contact for visitors and clients.
• Assist with general HR-related administrative tasks, such as maintaining employee records and coordinating new hire onboarding.
• Provide general administrative support to senior management as required.

Finance and Accounting Support:

• Assist with daily bookkeeping, including data entry and reconciliation of financial records.
• Process invoices, expense reports, and payments in a timely and accurate manner.
• Assist in preparing financial reports, budgets, and forecasts.
• Maintain accurate and up-to-date financial records and files.
• Liaise with suppliers and clients regarding payment queries and follow-ups.
• Support the finance team with month-end and year-end closing procedures.

Qualifications and Requirements:

• A diploma or degree in Business Administration, Finance, Accounting, or a related field.
• 4 years of proven experience in a similar administrative and finance role.
• Proficiency in accounting software (e.g., Pastel, QuickBooks, Xero).
• Strong knowledge of Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to handle confidential information with discretion and integrity.
• Strong problem-solving and multitasking abilities.
• Ability to work independently and as part of a team.
• Knowledge of basic South African financial regulations and compliance is a plus.